Electronic invoice lifecycle
From filing to collection, the standardised journey visible in OstraOS.
An electronic invoice does not live like a paper one. It follows a standardised lifecycle that describes its official state at every moment: filed, received by your customer, read, approved, paid. OstraOS mirrors that cycle in a dedicated column, next to the internal business status.
Two independent statuses
- Business status: reflects your view inside OstraOS (payment received or not, invoice sent or not).
- E-invoicing status: reflects the invoice's official path on the dematerialization platform, all the way to the administration.
The two evolve independently. An invoice can be Paid business-side (you received the payment) while still under approval e-invoicing-side (the platform has not yet received official collection confirmation). Conversely, it can already be Approved e-invoicing-side while staying Partial business-side.
Automatic synchronisation
When an invoice becomes fully paid in OstraOS, the "Collected" status is automatically pushed to the platform — provided the platform supports that flow. You keep a unified, always-up-to-date view, with no manual step.
Remember
E-invoicing lifecycle and business status are not redundant: they tell two complementary stories about the same invoice. OstraOS displays them side by side to keep you confusion-free.